eMeeting Room Booking System Description
eMeeting is the innovative EcosAgile tool for management of meeting rooms, coworking areas and company spaces as well as scheduling meetings and events, featuring data visibility and its analysis.
It is a perfect system that provides management of reservations for conference rooms and shared workspaces and ensures control of participants and time spent in accordance with security procedures.
eMeeting is indispensable for companies that have shared workspaces and seek for economical solutions to manage meetings, it is distinguished by 10 additional advantages:
1. Time saving
With eMeeting you need just a few seconds and a few clicks to check the available meeting room and book it. The organizer can program the meeting directly on the device by approaching his badge or using the unique assigned code.
2. Performance improvement
eMeeting maximizes the use of available space, thanks to the display and bright indications there will be no more interruptions of meetings, no one will disturb the participants during the meeting or "stole” rooms. It guarantees an immediate, efficient and unequivocal management of the meeting room reservation.
3. Statistics and Notifications
eMeeting provides detailed statistics on room usage and saturation with the data structured on hourly, or weekly basis with distribution per person, per meeting room or workspace. It allows you to see in real time conference room availability and status of reservations, access the calendar with the schedule details, all necessary communications regarding the reservation are delivered through notifications and reminders.
4. Real Time Management
Using eMeeting it is possible to control reservations directly from the display as well as manage bookings in real time, you will also be able to extend or reduce the meeting duration even during the meeting. In case of cancellation, the room becomes available for a new reservation.immediately.
5. Access Control
eMeeting is designed specifically to control access in the work areas, it performs control of the number of participants and the duration of stay, it helps to observe social distance required by the security procedures. It provides data in real time in order to guarantee company security and it is particularly efficient for entrance and guest management in the company reception area.
6. Workspace features
eMeeting contains the list of features and accessories for each conference room, training room and shared workspace which helps to choose the room best suited to the needs of the meeting in terms of maximum capacity of participants, accessories and tools required, audio and video systems available etc.
7. Outlook and Google Calendars
eMeeting can be integrated into Google and Outlook shared calendars: the system sends meeting notifications to participants in order to synchronize and align meeting agenda and corporate calendars.
8.Customizable
eMeeting can be customized thanks to a high quality colour display. 7 inch touch screen guarantees an effective and simple user experience; there is a possibility to make your company logo visible, choosing among different available layouts.
9. Wi-Fi and Integration
eMeeting can be used either with wi-fi connection or Ethernet data network. It is also integrated in real time with the EcosAgile Cloud booking system, making it easier to manage bookings either via web platform or directly on the device.
10. Security
eMeeting guarantees complete security and confidentiality for the participants of the meetings, reservation of conference room or cancellation of the meeting are possible only after having entered the unique code at the organizer's disposal or when using the organizer's NFC badge.
For further information, please send an email to: info@ecosagile.com
It is a perfect system that provides management of reservations for conference rooms and shared workspaces and ensures control of participants and time spent in accordance with security procedures.
eMeeting is indispensable for companies that have shared workspaces and seek for economical solutions to manage meetings, it is distinguished by 10 additional advantages:
1. Time saving
With eMeeting you need just a few seconds and a few clicks to check the available meeting room and book it. The organizer can program the meeting directly on the device by approaching his badge or using the unique assigned code.
2. Performance improvement
eMeeting maximizes the use of available space, thanks to the display and bright indications there will be no more interruptions of meetings, no one will disturb the participants during the meeting or "stole” rooms. It guarantees an immediate, efficient and unequivocal management of the meeting room reservation.
3. Statistics and Notifications
eMeeting provides detailed statistics on room usage and saturation with the data structured on hourly, or weekly basis with distribution per person, per meeting room or workspace. It allows you to see in real time conference room availability and status of reservations, access the calendar with the schedule details, all necessary communications regarding the reservation are delivered through notifications and reminders.
4. Real Time Management
Using eMeeting it is possible to control reservations directly from the display as well as manage bookings in real time, you will also be able to extend or reduce the meeting duration even during the meeting. In case of cancellation, the room becomes available for a new reservation.immediately.
5. Access Control
eMeeting is designed specifically to control access in the work areas, it performs control of the number of participants and the duration of stay, it helps to observe social distance required by the security procedures. It provides data in real time in order to guarantee company security and it is particularly efficient for entrance and guest management in the company reception area.
6. Workspace features
eMeeting contains the list of features and accessories for each conference room, training room and shared workspace which helps to choose the room best suited to the needs of the meeting in terms of maximum capacity of participants, accessories and tools required, audio and video systems available etc.
7. Outlook and Google Calendars
eMeeting can be integrated into Google and Outlook shared calendars: the system sends meeting notifications to participants in order to synchronize and align meeting agenda and corporate calendars.
8.Customizable
eMeeting can be customized thanks to a high quality colour display. 7 inch touch screen guarantees an effective and simple user experience; there is a possibility to make your company logo visible, choosing among different available layouts.
9. Wi-Fi and Integration
eMeeting can be used either with wi-fi connection or Ethernet data network. It is also integrated in real time with the EcosAgile Cloud booking system, making it easier to manage bookings either via web platform or directly on the device.
10. Security
eMeeting guarantees complete security and confidentiality for the participants of the meetings, reservation of conference room or cancellation of the meeting are possible only after having entered the unique code at the organizer's disposal or when using the organizer's NFC badge.
For further information, please send an email to: info@ecosagile.com
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