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Electronic document management, which ensures control of performance discipline. The system simultaneously provides tools for employees to collaborate with documents and ready-made tools for automating document flow processes and monitoring the execution of orders.

Main functions of the electronic document management system

The main functions of the electronic document management system are:
— registration of documents;
— control over the execution of documents;
— control of the movement of paper and electronic documents, maintaining the history of work with documents;
— creating and editing document details;
— generation of reports on the document flow of the enterprise;
— creating a document directly in the system;
— working with document versions, complex multi-component and multi-format documents, attachments;
— electronic distribution of documents;
— working with documents in folders;
— reducing costs for accessing information and processing documents.

Advantages of electronic document management

The main advantages of electronic document management include the following:
— centralized, structured and systematized storage of documents in an electronic archive;
— reduction of costs for printing, postage and storage of paper documents;
— a uniform approach to the procedures for generating and processing a document (registration, approval, etc.);
— reduction of time for delivery, registration and approval of documents;
— speed of signing documents;
— the ability to carry out any operations with documents online around the clock: search, download, print, reconcile, reject, as well as track their movement;
— quick search for documents.
— in an electronic document management system, an organization may not print documents, but store them in an electronic archive.
— if necessary, documents stored in the archive can be printed if necessary.